Holiday Parties and Special Events – 8 Tips to Keep Your Business Protected

Holiday Parties and Special Events – 8 Tips to Keep Your Business Protected

HOLIDAY-PARTYThe Society for Human Resource Management has conducted a survey that brings us some valuable data on holiday gathering and special events during the end-of-year season. Sixty-five percent of HR professionals surveyed indicated that their business was likely to hold such an event. Of these businesses:

  • More than half said that alcohol would be served (no surprise here)
  • Yet fewer than half of events serving alcohol would limit its consumption
  • Two thirds of respondents indicated that they would hold the event offsite
  • And nearly a quarter said they would close early

Now that we have some useful basic information on what, when, and where businesses intend to hold these events, we can discuss important safety practices and challenges in a tactical manner. These include:

  • Create and enforce an alcohol policy – excessive consumption can be fun-ruining for your guests but also potentially quite dangerous
  • Hire professional servers who will ensure that no one is being served underage, drinks are made to standards, and guests are adhering to defined limits
  • Select the location with respect to access – both before and after the event
  • Abundant food and nonalcoholic beverages – these will help prevent attendees from drinking too much
  • Hold a winter or new year party in January to reduce the stress of the December schedule and ease concerns about inclusiveness
  • Minimize opportunities for harassment – especially slow dances, gift exchanges, and other more emotionally charged activities
  • Review your insurance coverages and obtain additional or specific event coverage as necessary to protect your employees and your business
  • Create an internal memo for employees discussing the logistics as well as expectations of conduct for the event