Viewing posts categorised under: Trucking Regulatory Compliance

FMCSA Expands Coronavirus HOS Exemptions

Posted on March 20, 2020

FMCSA Expands Coronavirus HOS Exemptions

 

 

 

 

 

 

On March 18, the Federal Motor Carrier Safety Administration (FMCSA) expanded existing exemptions to further aid emergency relief efforts as the nation grapples with supply shortages. Fleets and commercial vehicles providing direct assistance in emergency relief support efforts benefit from the expanded exemptions. Examples of emergency relief support include:

  1. Delivering medical tools and supplies to aid in testing, diagnosing, and treating COVID-19
  2. Delivering sanitary supplies in addition to equipment needed to prevent the spread of COVID-19 such as masks, gloves, soap, hand sanitizer, etc.
  3. Delivering emergency food supplies to restock grocery stores
  4. Delivering tools, materials, or individuals required to establish and maintain temporary housing, quarantine, or isolation facilities related to COVID-19
  5. Transporting individuals identified by Federal, State, or local authorities for medical, isolation, or quarantine purposes
  6. Transporting individuals that perform medical or emergency services
  7. Delivering any raw materials needed to manufacture the above essential items
  8. Delivering fuel

The biggest changes to the order include the addition of raw materials and fuel as exempted cargo. FMCSA further stressed this only applies to legitimate emergency relief efforts. Fleets performing routine deliveries that add an insignificant amount of emergency relief items to their load do not meet the guidelines for exemptions.

Fleets that are exempt don’t need to maintain records of duty status (RODS) logs, but FMCSA recommends making a note in the remarks section of activity logs to identify the exempt hours. This will help mitigate confusion or discrepancies in the future. Like the original declaration, drivers must receive a minimum of 10 hours off-duty time after returning from transporting property and eight hours after transporting passengers.

6 Things Not Covered by the Expanded Exemptions

Fleets and drivers must still adhere to several other safety regulations related to the following:

  1. Testing for controlled substances and alcohol consumption
  2. Commercial driver’s license (CDL) requirements
  3. Insurance requirements
  4. Transporting hazardous materials
  5. Size and weight requirements
  6. Any other regulations not specifically exempted by the updated emergency declaration

Some states are allowing for temporary changes to weight requirements. Many states are also offering a temporary grace period for CDLs on the verge of expiring, as many government offices are closing to adhere to the CDC’s social distancing guidelines.

Interstate Motor Carriers understands there are more questions than answers in these uncertain times. We are here to help your fleet keep pace with emergency relief demands while keeping your drivers safe and your risks in check. Contact us to learn more.

FMCSA Issues National Emergency Declaration for HOS Relief

Posted on March 16, 2020

 

FMCSA Emergency HOS Declaration

 

 

 

 

 

 

The DOT (U.S. Department of Transportation) Federal Motor Carrier Safety Administration has issued a national emergency declaration to provide HOS relief (hours-of-service regulatory relief) to commercial vehicle drivers who are transporting emergency relief in response to the coronavirus epidemic (COVID-19).

FMCSA’s declaration provides for regulatory relief for commercial motor vehicle operations providing direct assistance supporting emergency relief efforts intended to meet immediate needs, such as:

  • Food – for emergency restocking of store/grocery stores
  • Equipment, supplies and personnel – for creation and management of temporary housing and quarantine facilities
  • Medical supplies – equipment related to testing, diagnosis and treatment of COVID-19
  • People – designated by authorities for transport needed for medical, isolation or quarantine
  • Personnel – needed to provide medical or other emergency services

The emergency declaration also states that truck drivers must receive a minimum of 10 hours off duty if transporting property, and eight hours if transporting passengers, once they have completed their respective delivery for products, services or passengers as noted above.

For more information, visit the FMSCA website: https://www.fmcsa.dot.gov/emergency/emergency-declaration-under-49-cfr-ss-39023-no-2020-002

4 Leading Truck Violations for Brake Hoses and Tubing

Posted on December 17, 2019

Fleet Repair, Fleet Insurance

 

 

 

 

 

 

 

The Commercial Vehicle Safety Alliance (CVSA) held its annual national Brake Safety Week this fall. Of the 34,320 trucks CVSA inspected, 13.5% received out of service violations. While brakes are just one element of typical inspections, they are one of the leading causes of accidents. Failing to inspect brakes properly before driving long distances is a significant safety concern that CVSA highlights during its annual brake inspections.  Inspectors noted the following as the most frequent tubing and brake hose violations:

  • Thermoplastic hose chaffing: 1347 violations
  • Thermoplastic hose kinking: 1683 violations
  • Rubber hose chaffing: 2567 violations
  • General misapplications of rule §393.45 of the FMCSA Regulations: 2704 violations

In promising news, highway fatalities are on the decline for the second year in a row. However, fatalities related to large trucks increased slightly. With the goal of zero highway fatalities, there is plenty of room for improvement when it comes to trucking safety.

How to Inspect Truck Brakes

Seasoned drivers may think their experience means they don’t make pre-trip inspection mistakes, but time has a way of eroding skills. Reviewing what officers look for during inspections can help prevent an unexpected out of service order. To get started on inspecting their brakes, drivers will need to do the following:

  • Check brake adjustments when the truck is cold; heat expands the brake drum and can yield inaccurate results
  • Inspect the brake chamber to ensure the size is correct
  • Determine if the truck has standard or long-stroke chambers as this affects adjustment limits
  • Measure the brake’s applied pushrod stroke

Depending on the final test results, drivers can learn if their brakes are out of alignment, by how much, and calculate if they’re within adjustment limits. If not, they can take the next steps necessary to realign the brakes during routine maintenance.

To learn more about improving trucking safety, driver safety and truck insurance, contact the experts at Interstate Motor Carriers.

FMCSA Issues Proposal for More Flexible Hours of Service

Posted on September 06, 2019

Truck Driving - Truck Insurance

 

 

 

 

 

 

The Federal Motor Carrier Safety Administration (FMCSA) has finally issued their proposal relating to changes in the hours-of-service rules. During the comment period, the U.S. DOT agency received over 5200 comments. Based on that feedback, FMCSA is proposing the five following revisions:

  1. Amending the 30-minute break requirement. Current regulations dictate that drivers take a 30-minute break after eight hours of on-duty time and the break has to be off-duty status. Now, FMCSA is suggesting the 30-minute break follow eight hours of driving time and that not-driving status can satisfy the break (i.e. the driver can stop to grab something to eat to satisfy the break requirements).
  2. Splitting the 10 hours off-duty period. The new proposal would allow drivers to split their off duty time between a sleeper berth and another qualified off-duty status. Drivers could spend 7 to 8 hours in a sleeper berth and the remaining hours off-duty to satisfy the off-duty period without it counting against their 14-hour driving window.
  3. Revising the adverse driving conditions exception. The new ruling would grant drivers up to 16 hours of on-duty status in the event of adverse conditions affecting the roads such as severe weather or heavy traffic.
  4. Modifying off-duty breaks. Sometimes drivers need to take breaks, but they run the risk of pushing the 14-hour workday rule. The new ruling would allow drivers to take a break ranging from 30 minutes up to three hours while being able to pause their on-duty status. This would allow truck drivers to wait out heavy traffic to use their drive time more efficiently.
  5. Increasing the short-haul exemption hours and air miles. FMCSA is proposing an increase to on-duty hours and distance limiting rules for truck drivers that qualify for the short-haul exemption. This change would increase the maximum on-duty period from 12 hours to 14 hours and air-mile radius from 100 miles to 150 miles.

FMCSA estimates the proposed changes will save $274 million without sacrificing the safety of truck drivers or the motoring public. They also emphasized that the rule limiting drivers to eight consecutive hours of drive time followed by at least a 30-minute break remains in effect.

Interstate Motor Carriers understands the challenges fleets face trying to remain compliant with ever-changing regulations and truck insurance requirements. Contact us to learn how we can help your trucking business.

What Fleets Need to Know About Food Hauling Rules

Posted on July 03, 2019

Trucking Regulatory Compliance - Fleet Management

 

 

 

 

 

 

Since September of 2018, the Food and Drug Administration (FDA) requires any trucking company hauling food for consumption (human and animal alike) to comply with the Sanitary Transportation of Human and Animal Food Rule (STF). STF’s aim is to provide accountability for all steps of transporting food from farms to forks.

The rule calls for truckers hauling food to comply with the shipper requirements, which means following best practices for temperature-controlled cargo. FDA also indicated the ruling has some flexibility, allowing truckers to continue following best practices for cleaning, inspection, maintenance, and so on to prevent food from spoiling when transporting it.

Who Bears Responsibility?

There is some confusion over who is responsible for ensuring the sanitary and safe transport of food. The rule identifies shippers at the responsible party. While FDA defines this as whoever initiates the shipment, the International Refrigerated Transportation Association (IRTA) stresses that carriers and loaders need to abide by the STF regulations as well.

Carriers need to make sure they understand every step of shipper requirements and adhere to any supplied food safety plans to ensure a safe, unspoiled delivery. IRTA also recommends maintaining documentation should any lawsuits occur to protect carriers.

For example, maintaining clean trailers is critical to prevent cross-contamination. Even if a fleet employs standard cleaning protocols between deliveries, they should make a record of every cleaning in the event of a lawsuit. If food turns up contaminated, providing proof of a thorough cleaning prior to shipment can go a long way to absolving a fleet.

How the Ruling Affects Carriers Going Forward

The FDA didn’t set out to alter cargo insurance claims, however this ruling indicates a shift in risk approach. As a result, good record keeping alone may not always be enough to protect fleets from legal action related to spoiled food. The experts at Interstate Motor Carriers are intimately familiar with the risks trucking companies face when hauling food cargo. Contact us to learn more about reducing your trucking company’s risks.

Challenges Impacting Small Fleets

Posted on June 05, 2019

Truck Driving - Truck Insurance

 

 

 

 

 

 

Though many fleets reported that 2018 was a stellar year for business, there were however, continued operational challenges. And many industry experts report that these challenges are having a greater impact on smaller fleets, than on larger carriers. While many smaller fleets enjoyed significant expansion in 2018, increasing insurance costs, maintenance costs, and fuel costs are creating challenges which may slow their future growth. In addition to increasing costs, there are several other hurdles impacting their efforts to expand.

Here are four additional challenges small fleets face:

  1. Recruiting drivers
  2. Retaining drivers
  3. Ensuring compliance and keeping up with government regulations
  4. Competitors charging unsustainable rates

Small fleets struggle more than their larger counter parts in dealing with recruitment and retention. Many large carriers opted to increase drivers’ pay as an incentive to recruit and retain both drivers and other employees. However, they were able to do so by shifting contract terms, while many smaller fleets are unable to do so.

New disruptive competitors in the trucking industry are also creating headaches for smaller fleets. Some of these offer cutthroat rates that established fleets can’t maintain. While it’s not a sustainable business model for these disrupters, it allows them to poach customers and force down prices across the industry until they can establish a market presence. Simply said, they are buying market share. Smaller fleets either risk losing their customers or must lower prices to retain them.

Shifting government regulations are especially challenging for smaller fleets as they lack the resources to stay on top of regulation and compliance related changes. Hours of service regulations, and safety inspection requirements must be reviewed by fleet management and then effectively conveyed to the drivers. This is no simple task for a busy and growing small fleet.

Small fleet owners and managers can reach out to the trucking experts at Interstate Motor Carriers. Our team works diligently to service our  trucking clients every day to help them manage risk, reduce losses, and solve their most challenging problems. Contact us to learn more.

4 Major Changes Proposed for HOS Regulations

Posted on May 22, 2019

Truck Driving - Truck Insurance

 

 

 

 

 

 

Truck drivers and carriers have complained that many of the existing hours of service (HOS) regulations are too restrictive if not outright impossible to adhere to while maintaining customer expectations for deliveries. However, it is not these complaints that sparked the Federal Motor Carrier Safety Administration’s interest in revising the rulings. Instead, the DOT is pulling data from the much-contested electronic logging devices (ELDs) to guide their proposed changes.

How ELDs are Affecting HOS Regulations

ELDs are tamper-proof, unlike their paper records predecessor. The devices wrought an almost instantaneous decrease in HOS violations, resulting in less weary and therefore safer drivers. However, the data also revealed some truths about the transportation industry to FMCSA. Primarily that times and technology have changed customer expectations, and how people do business.

FMCSA’s Advanced Notice of Proposed Rulemaking

FMCSA is seeking commentary on proposed changes in an effort to reduce excessive burdens on truck drivers to remain compliant but without compromising safety on the roads. The proposed revisions include:

  1. Lengthening the short-haul 100 air-mile exemption from 12 to 14 hours on-duty. This would make the exemption consistent with existing regulations for long-haul commercial drivers.
  2. Permit a temporary two-hour increase for the 14-hour on-duty limitation when drivers encounter unfavorable driving conditions.
  3. Reinstating the option to allow truck drivers to split the mandatory 10-hour off-duty rest time so long as the driver’s truck has a sleeper-berth.
  4. Amending the existing ruling requiring a 30-minute break after eight hours of unbroken driving.

FMCSA’s primary concern is always to keep roads safe for drivers and the motoring public. However, they understand the difficulties truck drivers encounter while operating their vehicles. After reviewing the data from ELDs, the DOT agency is proposing changes to keep pace with modern challenges, expectations, and business requirements without increasing risk.

Since releasing their advanced notice of proposed rulemaking (ANPR), FMCSA received over 5000 comments. Most of the comments focused on known pain-points for truck drivers, underscoring just how challenging existing HOS regulations are for drivers.

Interstate Motor Carriers is intimately familiar with the challenges both fleets and independent operators encounter when trying to remain compliant with HOS regulations while running a successful business. Contact us today to learn more about our innovative solutions designed to help reduce your transportation risk without adding undue stress to drivers.

5 Ways to Address Distracted Driving in the Fleet

Posted on April 23, 2019

Truck Rollover - Truck Insurance - Fleet Insurance

 

 

 

 

 

 

With Distracted Driving Month in full swing, fleets should use the month of April to identify and rectify common sources of distraction while behind the wheel. The leading and most obvious distraction is technology. Technology has made it easier than ever to stay connected with friends and family. Unfortunately, it has also led to a massive upswing in traffic accidents, injuries, and fatalities. With easy access to cellphones, the temptation to text or talk while driving is undeniable.

Many drivers think it’s acceptable to glance at a text if they don’t reply to the text. Their logic is that it only takes a few seconds to read a text, which they perceive can be done quickly and safely. However, when traveling at highway speeds, a few seconds can translate to a lot of distance traveled without their eyes on the road. Trucks traveling at 65 miles per hour will cover 285 feet in three seconds, that is almost an entire football field with drivers not looking at the road. A lot can happen in that distance!

A simple first step fleets can take it to prohibit drivers from using cellphones for texting or talking altogether while driving, including hands-free. Just because drivers aren’t using their hands to hold the phone and talk doesn’t mean the call isn’t diverting their attention. Having the distraction present increases drivers’ risk. The following are several other steps drivers can take to improve safety:

  1. Pull over if they need to take or place a call
  2. If pulling over isn’t possible, allow calls to go to voicemail or have a passenger answer if there is one present
  3. Identify and refrain from other distractions behind the wheel including eating, drinking, or using on-board telematics devices that aren’t vital to operating the truck
  4. Learn how to recognize the signs of other distracted drivers (i.e. weaving in and out of lanes, visibly on the phone or texting, food or beverage in hand, reacting too slow to traffic changes, etc.)
  5. Practice defensive driving to remain aware of all potential hazards that could lead to an accident

Improving drivers’ attention isn’t just a safety concern. In addition to human lives, distraction-related accidents cost fleets a significant amount of money. The fines alone can add up to $11,000 for distracted commercial drivers involved in an accident.

Fleet managers need to take precautions to ensure they aren’t pressuring drivers to operate their vehicle while distracted (i.e. conducting business while behind the wheel) and fully investigate all crashes to identify if they were related to driver distraction.

Pinpointing sources of distraction is a vital part of managing risk. However, it can be difficult to know where to start or how to implement change. Contact the experts at Interstate Motor Carrier to learn more about improving transportation safety within your fleet.

Trucking Companies Look to Other Industries to Improve Their Businesses

Posted on April 10, 2019

Truck Driving on Highway

Trucking companies have a significant amount of data to work with when it comes to making improvements. Telematics provides insights on improving driver safety, preventative maintenance, and more. Fleets can also research the competition to see how they operate their companies. While other trucking businesses can provide benchmarks for fleets, looking to different industries can offer new insights for improvement.

What Motivates Clients?

At the end of the day, businesses need trucking companies to transport their goods, products, or cargo. However, several aspects can influence them to choose one company over another. When taking an introspective approach, trucking businesses have a tendency to tout their superior safety ratings. These are, of course, important. However, it overlooks one very significant element that any lateral (and many unrelated) industries know well already: customers don’t just want a product; they also what a relationship.

Building Lasting Relationships with Clients

When people think of exceptional customer service, the trucking industry isn’t usually the first to spring to mind. It may not even make the top ten. To address this, trucking companies need to look to businesses that cultivate successful relationships with their customers. For bigger brands, it’s a simple matter to look up their business model online and make relevant changes. There is plenty of information about well run companies like Apple, Amazon and Microsoft available for fleets to review and assimilate.

However, smaller companies often crack the code on stellar customer service faster. Company leadership can reach out to small business owners and ask for an informal meeting. This can be as simple as getting a cup of coffee or lunch. This creates the opportunity to ask questions about how they surpass customer expectations and gain repeat customers while continuing to grow.

Translating External Experiences to the Trucking Industry

Some industries are too disparate from trucking to have many lessons that will carry over with ease. However, taking an inward approach will yield stale ideas and stagnating service. Interstate Motor Carriers knows that providing a service is only half the equation to running a successful transportation company. We work with trucking companies every day to manage their risks, reduce losses, and solve challenging problems with innovative solutions. Contact us to learn how we can help your trucking business.

How to Prepare Truck Drivers for the 2019 International Roadcheck

Posted on April 03, 2019

Truck Safety

 

 

 

 

 

Every year, the Commercial Vehicle Safety Alliance (CVSA) holds an International Roadcheck event to inspect common areas of safety violations in trucking. This year, the event will run from June 4-6 and will focus on steering and suspension. These two components are critical to the safe operation of a commercial vehicle as they help ensure a truck can support heavy loads while maintaining stability while driving.

What to Expect During an Inspection

During International Roadchecks, CVSA sends certified inspectors to perform a Level I Inspection (North American Standard), although he or she may opt to conduct a different type of inspection depending on his or her initial evaluation. A Level I Inspection is the most common type of inspection and drivers should be prepared to provide several documents including:

  • Their commercial driver’s license (CDL)
  • Their medical certification and card/waiver if appropriate
  • Their logs for the previous eight on-duty days to confirm their hours of service (HOS)

The inspection includes 37 steps and takes around 45 minutes to an hour to complete. In addition to the above documents, the inspector will check for drugs or alcohol as well as inspect several aspects of the vehicle such as the seat belts, exhaust system, brake system, various lights, and more.

Is an International Roadcheck Different from Standard Inspections?

While drivers may feel some trepidation going into a CVSA inspection, it is no different from the usual inspections they experience at any other time of the year. The only notable difference is that CVSA will issue an official decal for display upon completing a successful inspection. While there will be more inspections than usual, the inspections themselves are the same as always.

The intent of highlighting steering and suspension safety is to increase drivers’ awareness of those critical elements of operating a truck. CVSA announces the dates of the increased inspections to allow drivers to ensure they’re safe and compliant well in advance. It’s also to remind drivers that maximum safety is something they should strive for year-round.

Contact the experts at Interstate Motor Carriers to learn more about our innovative truck insurance solutions.