Showing posts from tagged with: trucking theft prevention

Telematics for Owner Operators & Small Fleets

Posted on August 27, 2018

Telematics for Owner Operators & Small Fleets








Many owner operators and small fleets discount telematics, as large fleets are often construed as the primary buyers. However, this doesn’t mean smaller operations can’t benefit from telematics. The data provides valuable feedback for drivers and fleets, regardless of size. Telematics solutions can track acceleration, driver speed, fuel economy, idling time and braking metrics. Telematics can provide exact location data for all vehicles and trailers, extremely beneficial in the event of a stolen truck or lost trailer. Many small fleets write off telematics because they are often considered large scale applications and come with an equally large price tag. However, there are many cost effective solutions today, and even basic smartphone apps, that drivers and managers can use to obtain Telematics data. While a smartphone app alone would be cumbersome for larger fleets, a manager of a small fleet can track the data for a few trucks from the palm of their hand.

More robust Telematics solutions, from organizations like Lynx Telematics and DriverCheck offer some highly advanced features, though many of these organizations also offer an owner operator version of this technology. Here is sampling of features available from the DriverCheck Telematics solution:

• Driver Behavior-harsh brake/fast acceleration/speeding
• Posted speed limit analysis
• Maintenance alerts and reports
• GIS map integration
• 3rd party vendor software integration
• Driver ID
• Panic Button
• PTO/Accentuator Monitoring
• Unlimited user(s) access from any internet connected device
• Idle and start stop driving reports
• Client customization reports
• Email/text message event based alert notification

Though pricing and features vary widely, costs for Telematics can range from under $14 per month for one truck, to over $40 per month per vehicle.

Owner operators and smaller fleets need to embrace newer technologies to stay competitive. As functionality increases and costs decrease, even the smallest trucking firms can improve operations and profitability by utilizing these cloud based solutions. To learn more about mitigating your trucking risk, contact the experts at Interstate Motor Carriers.

Preventing Fleet Fraud

Posted on June 13, 2017

Fleet fraud is costly. A staged accident or injury claim by an employee can mean expensive payouts and increased insurance premiums, so it is essential that your business take steps to prevent and detect employee fraud. Anti-fraud measures and internal controls can and should be designed and customized for each individual organization based on its unique characteristics. In addition, stay alert for these red flags:

  • Driver with a history of prior accidents of similar circumstances
  • Driver with multiple past claims with the same attorney
  • Driver that demonstrates familiarity with claims process and claim evaluation
  • An overly enthusiastic witness present at the accident scene

Fleet management programs that include a fleet safety policy are most successful at preventing fraud when they cover the following areas:

  1. Management commitment: Clearly define management’s role and commitment to preventing and detecting fraudulent claims. Most perpetrators of fraud engage in illegal conduct only when they perceive that they will not be caught.
  2. Written policies and procedures: All permitted and prohibited driver behavior, along with proper procedures to follow in the event of an accident, should be clearly listed in a written policy.
  3. Driver agreements: Documenting a driver’s commitment to conform to all policies and procedures can help deter aberrant behavior. If an organization increases in its employees’ minds the perception that the illegal acts will be detected, it deters occupational fraud.
  4. Motor vehicle record checks: Conducting a motor vehicle record check in addition to a standard background check can expose any suspicious driving or claims patterns before hire or before permitting an employee to use a company vehicle.
  5. Crash reporting and investigation: Conduct thorough investigations of each claim. Provide forms for employees to complete in the event of an accident.
  6. Vehicle selection, maintenance and inspection: Conduct regular inspections to demonstrate ’s commitment to preventing accidents and fleet fraud.
  7. Disciplinary action system: Make the serious repercussions of fraud clear, including legal action and termination. Adopting concealed internal controls may assist in detecting fraud, but it generally does not prevent it because employees are unaware of their presence and potential detective ability.
  8. Reward and incentive program: Reward employees for good driving habits and lack of accidents and claims. For any business operating vehicles under a fleet motor insurance policy, it is important to demonstrate to an insurer that adequate fleet procedures are in place to minimize costly risks—including occupational fraud.

For more information about controlling insurance costs, contact the professionals at Interstate Motor Carriers today.

Best Practices for Trucking/Logistic Companies to Avoid Cargo Theft & Cyber Crimes

Posted on June 30, 2014

The proliferation of information technology has enabled thieves to defraud shippers and carriers at multiple points across the supply chain. The transportation risk management professionals at Interstate Motor Carriers have developed a list of “Best Practices” for Transportation/Logistic companies to avoid cargo theft and cyber related crimes:

  • Screen all job applicants and current employees. An online authentication service can be used to detect fake licenses (
  • Don’t ship on a Friday for a Monday delivery – shippers will be anxious to move product out and may be less rigorous with driver vetting.
  • Trucks should be full of fuel, drivers rested and available to drive for at least 250 miles.
  • Use best in class locks, not plastic or a bolt seal.
  • A photo of the driver and their
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    CDL should be copied and attached to shipping records. It is essential that all personal information is securely handled and stored during ID validation.

  • Know where your cargo is — and who has it — at all times. Take advantage of shipper/carrier communications protocols, real-time monitoring, GPS tracking, etc.
  • Brokers should verify references by using GIS (Google maps) mapping tolls to verify company is located at a commercial site, and confirming there is no ghost carrier information (i.e. temporary placards, multiple carrier names on the truck). If the name on the truck doesn’t match the load tender, confirm with carrier of record. It’s easy to set up a fictitious logistics company, obtain a FEIN, register a name with the DOT, and even get cargo and liability insurance over the internet. Know who is carrying your cargo. Company snapshots are available on FMSCA’s SAFER system (
  • Brokers should validate insurance information by calling the insurance company. Cross reference company contact information by viewing the insurance company’s website. If you can’t find the website or the information doesn’t match up, consider this a red flag.
  • Subscribe to CargoNet, FreightWatch and SC-ISAC for daily reports of fictitious activity in your area. If you ever a victim, quickly report incidents and attempts to law enforcement and CargoNet.

Contact your Interstate Motor Carriers Regional VP to learn more:

Craig Weindorf
Northeast/Mid-Atlantic Region VP

Wes Harvey
Mid-Atlantic/Western PA Region

John Heublein
Midwest Region

Wint Smith
Southeast Region VP

Jeff Swing
Tri-State Small Fleet